1. Definitions
    • In this Complaints Policy the following expressions have the following meanings:

“Appeal” - means your request to escalate a Complaint from Level One to Level Two if you are not satisfied with the outcome at Level One

“Appeal Handler” - Means an employee of Certified Electricians London Ltd working at Director Level who will handle Level Two Complaints

“Business Day” - means, any day (other than Saturday or Sunday) on which ordinary banks are open for their full range of normal business in United Kingdom

“Complaint” -  means a complaint about [services] sold by Certified Electricians London Ltd, about our customer service, or about our employees [agents] [subcontractors]

“Complaints Form” - [means our standard complaints form, available from www.certifiedelectricians.london/contact ]

“Complaint Handler” - means an employee of   Certified Electricians London Ltd working at Contractor​/Electrician Level who will handle Level One Complaints

“Complaints Policy” - means this document

“Complaints Procedure” - means the internal complaints handling procedure of Certified Electricians London Ltd which is followed when handling a Complaint and is available from www.certifiedelectricians.london/complaints for your reference

“Complaint Reference” - means a unique code assigned to your Complaint that will be used to track your Complaint

“External Resolution” - [means the referral of your Complaint to an external body or organisation for resolution if you are not satisfied with the outcome at Level Two ]

“Level One” - means the first stage in our complaints handling procedure under which your Complaint will be handled by a Complaint Handler

“Level Two” - means the second stage in our complaints handling procedure under which you may appeal the outcome of a Level One Complaint.  Your Complaint will be handled by an Appeal Handler

  1. Purpose of this Complaints Policy
    • Certified Electricians London Ltd welcomes and encourages feedback of all kinds from our customers. If you have a Complaint about our [services], our customer service, or about our employees [agents] [subcontractors], not only do we want to resolve it to your satisfaction but we also want to learn from it in order to improve our business and customer experience in the future.
    • It is our policy to resolve Complaints quickly and fairly, where possible without recourse to formal investigations or external bodies. In particular, the aims of this Complaints Policy are:
      • To provide a clear and fair procedure for any customers who wish to make a Complaint about Certified Electricians London Ltd, our [services], our customer service, or about our employees [agents] [subcontractors];
      • To ensure that everyone working for or with Certified Electricians London Ltd knows how to handle Complaints made by our customers;
      • To ensure that all Complaints are handled equally and in a fair and timely fashion;
      • To ensure that important information is gathered from Complaints and used in the future to avoid such a situation arising again.

 

  1. What this Complaints Policy Covers
    • This Complaints Policy applies to [the provision of services] by Certified Electricians London Ltd, to our customer service and to our employees [agents] [subcontractors].
    • For the purposes of this Complaints Policy, any reference to Certified Electricians London Ltd also includes our employees [agents] [subcontractors].
    • Complaints may relate to any of our activities and may include (but not be limited to):
      • The quality of customer service you have received from Certified Electricians London Ltd;
      • The behaviour and/or professional competence of our employees [agents] [subcontractors];
      • [Delays, defects, poor workmanship or other problems associated with the provision of services by Certified Electricians London Ltd;]

The following are not considered to be Complaints and should therefore be directed to the appropriate [person] OR [department]:

  • Faulty equipment, electrical or otherwise which was installed as part of our installation. We will endevour to help with any advice we can and recommendations but all complaints and enquiries on such equipment should be directed at the manufacturers;
  • Formal requests for the disclosure of information, for example, under the Data Protection Act;
  1. Making a Complaint
    • All Complaints, whether they concern our [services], our customer service, or our employees [agents] [subcontractors], should be made in one of the following ways:
      • [In writing, addressed to David Smallwood (Company Director), Number 5, 72 Ferry St, London E14 3FA;]
      • [By email, addressed to David Smallwood at info@certifiedelectricians.london;]
      • [Using our Complaints Form, following the instructions included with the form;]
      • [By contacting us by telephone on 0203 667 7195
    • When making a Complaint, you will be required to provide the following information in as much detail as is reasonably possible:
      • Your name, address, telephone number and email address (We will contact you using your preferred contact method as your Complaint is handled);
      • If you are making a Complaint on behalf of someone else, that person’s name and contact details as well as your own;
      • If you are making a Complaint about a particular transaction, the Job details, reference number, e.g. order number, invoice number et;
      • If you are making a Complaint about a particular employee [agent] [subcontractor] of ours, the name and, where appropriate, position of that employee [agent] [subcontractor];
      • Further details of your Complaint including, as appropriate, all times, dates, events, and people involved;
      • Details of any documents or other evidence you wish to rely on in support of your Complaint;
      • Details of what you would like Certified Electricians London Ltd to do to resolve your Complaint and to put things right. (Please note that whilst we will make every reasonable effort to accommodate such requests, we are not bound to take any action beyond that which we may be contractually or otherwise legally obliged to take.)

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  1. How We Handle Your Complaint
    • Certified Electricians London Ltd operates a two-stage complaints handling procedure. Following our Complaints Procedure, our aim is to always resolve Complaints to your satisfaction at Level One without further recourse to Level Two.  If you are not satisfied at the end of Level One, you may escalate your Complaint to Level Two.  [If you are still not satisfied at the end of Level Two, Complaints may progress to External Resolution as detailed below.]
    • Level One:
      • Upon receipt of your Complaint, the Contractor/Electrician identified above in Section 4.1 will log the Complaint in our complaints system and will acknowledge receipt of it in writing within 5 Working days, giving you a Complaint Reference.
      • When we acknowledge receipt of your Complaint we will also provide details of your Complaint Handler. This may be the Contractor/Electrician to whom your original Complaint was directed (as above) or your Complaint may be assigned to another appropriate member of our team. If you would prefer not to deal with the original Contractor/Electrician in concern of your complaint we will deal with it at management/director level instead.
      • If your Complaint relates to a specific employee [agent] [subcontractor], that person will be informed of your Complaint and given a fair and reasonable opportunity to respond. Any communication between you and the employee [agent] [subcontractor] in question should take place only via the Complaint Handler and we respectfully ask that you do not contact the employee [agent] [subcontractor] in question directly concerning the Complaint while we are working to resolve it.
      • If we require any further information or evidence from you, the Complaint Handler will contact you as quickly as is reasonably possible to ask for it. We ask that you use reasonable efforts to supply any such information or evidence quickly in order to avoid delaying the complaints handling process.  If you are for any reason unable to provide such information or evidence we will use all reasonable efforts to proceed without it, however please be aware that we will not ask for further information or evidence unless we consider it important to the successful resolution of your Complaint.
      • We aim to resolve Level One Complaints within a two week period, however in some cases, particularly if your Complaint is of a complex nature, this may not be possible. If this is not possible for any reason you will be informed of the delay, the likely length of the delay and the reasons for it.
      • At the conclusion of the Level One complaints procedure, regardless of the outcome, we will provide you with full details of our investigation, our conclusions from that investigation, and any action taken as a result. You will also be reminded of your right to appeal our decision and escalate the complaint to Level Two in the form of an Appeal.
    • Level Two:
      • If you are not satisfied with the resolution of your complaint at Level One, you may appeal the decision within a two period, and have the complaint escalated to Level Two. Appeals are handled by Director  level members of our team.
      • Appeals, quoting your original Complaint Reference, should be directed to your original Complaint Handler who will forward the request to an appropriate Appeal Handler. Receipt of Appeals will be acknowledged in writing within 5 Working days.  When we acknowledge receipt of your Appeal we will also provide details of your Appeal Handler.
      • If your Complaint relates to a specific employee [agent] [subcontractor], that person will be informed of your Appeal and given a further opportunity to respond. Any communication between you and the employee [agent] [subcontractor] in question should take place only via the Appeal Handler and we respectfully ask that you do not contact the employee [agent] [subcontractor] in question directly concerning the Complaint while we are working to resolve it.
      • If we require any further information or evidence from you, the Appeal Handler will contact you as quickly as is reasonably possible to ask for it. We ask that you use reasonable efforts to supply any such information or evidence to us quickly in order to avoid delaying the complaints handling process.  If you are for any reason unable to provide such information or evidence we will use all reasonable efforts to proceed without it, however please be aware that we will not ask for further information or evidence unless we consider it important to the successful resolution of your Complaint.
      • We aim to resolve Level Two Complaints within 5 working days, however in some cases, particularly if your Complaint is of a complex nature, this may not be possible. If this is not possible for any reason you will be informed of the delay, the likely length of the delay and the reasons for it.
      • At the conclusion of the Level Two procedure, regardless of the outcome, we will provide you with full details of our investigation, our conclusions from that investigation, and any action taken as a result. Our decision at this stage is final [, subject to your right to seek External Resolution of your Complaint].
      • As we are a member of the NICEIC you, as our customer, have the right to seek External Resolution of your Complaint from that organisation if you are not satisfied with the outcome of your Level Two Complaint
    • External Resolution:
      • If you are not satisfied with the resolution of your Complaint at Level Two you may seek External Resolution of your Complaint from the NICEIC. For details of complaint and conflict resolution mechanisms available from NICEIC at www.niceic.com/find-a-contractor/complaints
  1. Confidentiality and Data Protection
    • All Complaints and information relating thereto are treated with the utmost confidence. Such information will only be shared with those employees [agents] [subcontractors] of Certified Electricians London Ltd who need to know in order to handle your Complaint.
    • All personal information that we may collect (including, but not limited to, your name and address) will be collected, used and held in accordance with the provisions of the Data Protection Act 1998 and your rights under that Act.

 

  1. Questions and Further Information

If you have any questions or require further information about any aspect of this Complaints Policy or about our Complaints Procedure, please contact David Smallwood by post at Number 5, 72 Ferry Street, London E14 3FA, by telephone on 0203 667 7195 , or by email at info@certifiedelectricians.london.

 

  1. Policy Responsibility and Review
    • Overall responsibility for this Complaints Policy within and the implementation thereof Certified Electricians London Ltd lies with David Smallwood/Company Director.
    • This Complaints Policy is regularly reviewed and updated as required.
    • This Complaints Policy was adopted on 03/10/2019.
    • This Complaints Policy was last reviewed on 03/10/2019.

 

 

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